Job Information

New York State Civil Service Contract Management Specialist 1 - VID 131646 in Albany, New York

Agency General Services, Office of

Title Contract Management Specialist 1 - VID 131646

Occupational Category Other Professional Careers

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $46529 to $77912 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Empire State Plaza, Corning Tower

City Albany

State NY

Zip Code 12242

Minimum Qualifications CURRENT STATE EMPLOYEES:Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4, or 52.6 of the Civil Service Law.70.4 Transfer: Candidates must have one year of qualifying permanent service in a position allocated to a Grade 11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists. PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.GENERAL PUBLIC CANDIDATES:Individuals who possess a bachelor’s degree or higher AND have 55b/c eligibility are encouraged to apply. If applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter. For additional information regarding 55b/c and/or how to apply please visit the Civil Service webpage https://www.cs.ny.gov/rp55/.PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply. Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.

Duties Description Contract Management Specialist 1s will primary initiate and manage the planning and development of procurement documents and contracts, and/or coordinate activities associated with implementing a procurement contract. The incumbent will serve as a member of a procurement team and report directly to a team lead. Duties include but are not limited to:Bid Solicitations / Contracts / Vendor responsibility: • Prepare various procurement documents such as requests for proposals (RFPs), requests for information (RFIs), and invitations for bids (IFBs), and administer solicitation and evaluation processes.• Prepare and issue legal advertisements for bid solicitations and other procurements.• Conduct debriefings with vendors and other state agencies.• Prepare and conduct vendor/contractor responsibility review of checklists, vendor profiles, and other documents to record review information, statuses, and outcomes.Research / Communication:• Perform research/analysis and write/compile documentation as assigned by senior managers.• Respond to questions from various OGS programs as well the Office of the Attorney General, the Office of the State Comptroller, other state agencies, vendors, and the public.• Communicate with vendors, contractors, subcontractors, and other state agencies regarding solicitation/award documents, vendor responsibility requirements, informational needs, and status updates.• Participate in conducting off-site trainings to enhance the customer’s understanding of centralized contracts.Additional Duties:• Review, monitor, and track assigned workload by using internal databases, project management tools, and SharePoint records.• Efficiently utilize program databases, applications, and Microsoft Office suite.• Interact with customers and colleagues in a courteous and professional manner.• Perform other duties and special projects as required.

Additional Comments NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.The Office of General Services Procurement Services (OGS PS) is the state’s central procurement office responsible for developing and managing approximately 1,500 contracts for goods, services, and technology needed by government entities and political subdivisions. OGS PS’ contract portfolio totals $29.9 billion with contracts that include food, office supplies, road salt, motor fuels, medical supplies, computer hardware/software & services such as security guards, administrative temporary employees, billing and IT services, and many more. OGS PS supports advancement and looks to promote their employees within the unit. If you are looking for a challenge and growth opportunities in an agency that supports their staff, we encourage you to apply to this position.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/JHG

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on Applying Please submit a cover letter and/or resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.