Job Information

Municipality of Anchorage EXECUTIVE ADMINISTRATIVE ASSISTANT - Range 20 / EXE in Anchorage, Alaska

EXECUTIVE ADMINISTRATIVE ASSISTANT - Range 20 / EXE

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EXECUTIVE ADMINISTRATIVE ASSISTANT - Range 20 / EXE

Salary

$55,000.00 - $59,696.00 Annually

Location

Anchorage, AK

Job Type

Regular

Job Number

2024-00393

Department

Municipal Clerk's Office

Division

Assembly Clerk

Opening Date

05/07/2024

Closing Date

5/21/2024 5:00 PM Alaska

  • Description

  • Benefits

  • Questions

Job Information

Open to the general public and any current Municipal employee.

This is an Executive position and the incumbent serves at the pleasure of the Municipal Clerk.

DEPARTMENT: Municipal Clerks Office/Assembly

HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m. (periodically, may need to work on some Tuesday evenings of Assembly meetings)

LOCATION OF WORK: 632 W. 6th Avenue, Suite 250

Example of Duties

The Executive Administrative Assistant in the Municipal Clerk’s Office works closely with the Municipal Clerk, the Deputy Clerks, and the Assembly Program & Budget Analyst; the Executive Administrative Assistant is responsible for a vast range of administrative and financial functions including processing payroll for the Assembly Department, processing accounts payable for the Assembly and Municipal Clerk Divisions, handling accounts receivable for the Municipal Clerk, contract management, executive orders for street name changes, travel management for the Assembly and Municipal Clerk Divisions. In addition, the incumbent assists the public in person and on the telephone, via email, as well as assists the rest of the clerk's office with certain clerical duties. Performs other related duties as assigned.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED or equivalent and four (4) years of experience in office clerical and/or administrative work. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

OR

Associate's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience in office clerical and/or administrative work. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

OR

Bachelor's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and experience in office clerical and/or administrative work. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

Preferences:

  • State of Alaska Driver's License at time of hire.

Additional Important Information

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, appointment to this position will be conditional upon becoming a Notary Public within 3 months of hire.

All required certifications and licenses must remain current for the duration of employment.

If selected for hire, appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

Military Service Interview Preference:

Veterans who wish to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran or similar document. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

An individual currently serving as a member in good standing in the National Guard or the organized military reserves who wishes to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process:

Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, the applicant will be directed to the www.GovernmentJobs.com website to log into an existing account (or to create an account) containing the application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Time.

The MOA is an EO and AA employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

Health / Medical Benefits:

  • Medical/Dental/Vision/Audio

  • Life Insurance

  • Dependent Life Insurance

  • Short Term Disability

  • Long Term Disability

  • Flexible Spending Accounts – Health and Dependent Care

  • Health Savings Accounts

Retirement:

  • State of Alaska Public Employee Retirement System (PERS) Program

  • 401(k) and 457 Savings Plans

Employer Paid Benefits:

  • Employee Assistance Program

  • Paid Leave Plan

  • 13 Paid Holidays

For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.aspx

01

In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application). Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position. If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration. Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

  • Yes

  • No

    02

    Which of the following best describes your level of education as it relates to this position?

  • None / Less than High School

  • High School Diploma / GED / Equivalent

  • Associate's Degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline

  • Bachelor's Degree in Accounting, Business Administration, Computer Information Systems, Finance or higher

    03

    How many years of experience do you have in office clerical and/or administrative work?

  • No experience

  • Less than 2 years

  • 2 years to less than 4 years

  • 4 years to less than 6 years

  • 6 years or more

    04

    Are you currently a State of Alaska Notary or have the ability to become one within 3 months of hire?

  • Yes

  • No

    05

    How many years of experience do you have working in an administrative or secretarial position preparing and formatting documents and using mail merge?

  • No experience

  • Less than 2 years

  • 2 years to less than 4 years

  • 4 years to less than 6 years

  • 6 years or more

    06

    Do you possess the ability to type at a net speed of 50 WPM?

  • Yes

  • No

    07

    How many years of experience do you have in processing invoices?

  • No experience

  • Less than 2 years

  • 2 years to less than 4 years

  • 4 years to less than 6 years

  • 6 years or more

    08

    How many years of experience do you have preparing requisitions to secure purchase orders?

  • No experience

  • Less than 2 years

  • 2 years to less than 4 years

  • 4 years to less than 6 years

  • 6 years or more

    09

    How many years of experience processing payroll do you have?

  • No experience

  • Less than 2 years

  • 2 years to less than 4 years

  • 4 years to less than 6 years

  • 6 years or more

    Required Question

Agency

Municipality of Anchorage

Address

632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501

Phone

(907) 343-4442

Website

http://www.muni.org/jol

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