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State of Maine, Bureau of Human Resources Contract/Grant Specialist - Multiple Vacancies - Limited Period Positions in Augusta, Maine

Contract/Grant Specialist - Multiple Vacancies - Limited Period Positions

Augusta , Maine , United States | Emergency Management & Public Safety | Full-time

Apply by: No close date

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Department of Defense, Veterans' and Emergency Management - Maine Emergency Management Agency Recovery Program Officer Job Class Code:0340

Grade: 22 (Professional/Technical)

Salary: $45,801 - $61,443

Location: Augusta, MEOpening Date: February 9, 2024Closing Date: February 23, 2024

Are you passionate about helping people recover from disasters? The Recovery Program Officer is an exciting new position being created to support the State of Maine’s largest disaster recovery program. This is impactful work promoting, coordinating, and facilitating disaster recovery for State entities, Tribal governments, County/Local governments, and certain private non-profits. Responsibilities include general grant management, programmatic and policy support, strategic planning, developing training programs and educational materials, packaging and coordinating federal and state financial assistance, acting as liaison with state and federal agencies, performing site inspection and assessments, and planning and coordinating disaster recovery resources.

Primary responsibilities include:

  • Provide disaster recovery guidance and expertise to applicants (State, Local, Tribal, Territorial, and eligible Private Non-Profits) across technical programmatic areas to include but not limited to eligibility, procurement, programmatic requirements, compliance, extensions, appeals, closeouts, and audits.

  • Attend in-person and virtual meetings across the State to serve as a support and representative of State emergency management and public infrastructure disaster recovery.

  • Track applicants’ progression through the Public Assistance Program Delivery Model and monitor applicant activities to ensure State and Federal compliance.

  • Partner and coordinate with the Public Assistance Grant Administrator to ensure that programmatic tracking requirements are aligned with fiscal tracking requirements.

  • Serve as a liaison for applicants to other State and Federal agencies associated with environmental and historic preservation requirements.

  • Monitor changes to law, regulation, policy, and guidance documentation pertaining to the Public Assistance grant program.

  • Create accessible reference documentation for applicants and partner agencies pertaining to disaster preparedness or changes in State and Federal law, regulation, policy, or guidance.

  • Provide accessible training to applicants on all aspects of the Public Assistance program.

  • Assist with the planning and executing of Initial Damage Assessment and the joint Preliminary Damage Assessment process across areas that have obtained significant damages under a Stafford Act incident.

  • Develop recommendations or policy based on the existing situation.

Skills or knowledge required:

  • Knowledge of Emergency Management practices and related fields

  • Knowledge of public infrastructure disaster recovery activities

  • Knowledge of the structure & functions of federal, state, tribal, county & local government

  • Knowledge of grants and accessibility of federal and state funds

  • Knowledge of federal and state law and disaster recovery programmatic requirements

  • Ability to manage multiple priorities with strong skills in problem-solving

  • Ability to communicate effectively in writing and verbally

  • Ability to perform basic accounting work

  • Ability to organize and coordinate activities across stakeholders

  • Ability to establish and maintain effective working relationships

  • Ability to develop and analyze complex programmatic and financial information

  • Ability to work both independently and in a team environment.

Minimum qualifications:

Education, training, and/or experience demonstrating competence in contract or grant administration.

Contact information:

Questions about this position should be directed to Naomi Petley atnaomi.m.petley@maine.gov or 207-215-2764

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

  • Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

  • Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

  • Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

  • Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

  • Retirement Plan – The State of Maine contributes 13.41% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

  • Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

  • Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

  • Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.

  • Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

  • Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act (https://www.maine.gov/bhr/state-employees/rules-policies/policy-practices-manual/Employee-Rights-and-Responsibilities-Federal) .

  • Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

  • Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.