Job Information

State of Maine, Bureau of Human Resources Office Specialist I (25-94) in Augusta, Maine

Office Specialist I (25-94)

Augusta , Maine , United States | Administrative & Office Support | Full-time

Apply by: April 30, 2025

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Maine Department of Transportation

Salary: $42,640.00 - $61,422.40 (per year) (Salary Schedule (https://apps.web.maine.gov/cgi-bin/bhrsalary/jobs.pl?pagenum=4&pagereq=\ActSal\Sal_Spec_Tab_03_Exec.asp?Spec_No=81&Grade=16) )

Office/Bureau: Planning

Location: Augusta, ME

Position Number: 02500-0247

Opening Date: April 15, 2025

Closing Date: April 30, 2025

Job Description:

This is advanced office and administrative support work providing assistance to an agency and/or the public requiring advanced office and administrative support services requiring a proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions.

MaineDOT’s Bureau of Planning leads in the development of the department’s long-range planning documents and related policy implementation, oversight of planning, feasibility and project scoping studies for all modes of transportation, coordination with municipalities on transportation-related planning efforts, development of multimodal candidates for the department’s annual Work Plan including the development of candidates for special federal funding, and public outreach and technical assistance through the Maine Local Roads Center.

This position serves the Bureau of Planning and will be tasked with the following:

• Addressing and directing public inquiries and comments

• Assisting with the onboarding of new employees

• Retention of correspondence and other critical documents

• Managing calendars and scheduling meetings

• Processing invoices

• Assisting with the set-up and coordination of public meetings

• Assisting with the collection of meeting notes, data collection, and document Context and quality control

• Participating as a member of the Bureau’s Management Team

To be minimally qualified for this position candidates must provide evidence of the following experience:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Application Instructions:

Interested applicants need to apply online by clicking the "Apply for this Opening/Apply Now" button along with uploading a cover letter, current resume, and any applicable copies of post-secondary transcripts, licensing, registration and certifications.

*If you require a paper application or have general questions, please contact MaineDOT Human Resources at 207-624-3050 or via email at jobs.DOT@maine.gov

Why join our team?

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

  • Work-Life Fit– Rest is essential. Take time for yourself using13 paid holidays, and3+ weeks of vacation leaveannually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

  • Wellness– We care about you and your family’s wellbeing, offering12 days of sick leaveannually to help you stay healthy.

  • Health Insurance Coverage– The State of Maine pays85%-95%of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find thepremium costsfor you and your family, including the percentage of dependent coverage paid by the State.

  • Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($358.08 annual value).

  • Retirement Plan– The State contributes the equivalent of 18.09% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

State employees are eligible for anextensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn aboutadditional wellness benefitsfor State employees from theOffice of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.