Job Information

Prominence Advisors Executive Administrative Assistant in Chicago, Illinois

Prominence Advisors is actively seeking a 100% remote Full-Time Executive Administrative Assistant. Reporting directly to the CEO, the Executive Administrative Assistant provides support for the Executive Staff.

Who We Are

Prominence is a healthcare technology strategy and implementation firm, focused on helping the nation’s leading healthcare organizations to do more with their data. Founded by former Epic managers, we understand the technology landscape in healthcare and provide IT staffing, advisory services, and analytics solutions to create robust data ecosystems that support clinical workflows, automate operational processes, and expedite research. Whether it’s guiding a technology implementation, establishing governance principles, or developing leading edge analytics, we help our customers make sense out of the mountain of data at their fingertips in order to deliver higher quality care at a lower cost.

Ranked as a best place to work over 27 times (and counting!), Prominence’s culture provides consultants with a supportive environment that allows you to innovate and grow your career in healthcare IT. Additional information is available on our website ( .


Essential Role Responsibilities

  • Provides comprehensive administrative support to the CEO and Executive Team including calendar management and travel arrangements.

  • Makes domestic travel arrangements for all company personnel keeping expense reduction in mind.

  • Works independently and within a team on special non-recurring and ongoing projects which may include planning and coordinating multiple presentations, and disseminating information.

  • Focuses on special projects for ownership (i.e. Service Awards, Corporate Charity, Golf Outing and other events).

  • Coordinates customer visits, company meetings and events.

  • Plans, coordinates and executes 2 in person, all company summits per year.

  • Ensures effective communication is maintained with staff members, team members and customers.

  • Performs other related duties as assigned by Team Leader(s).

Essential Skills & Role Qualifications

  • Must be able to maintain a high level of confidentiality and use independent judgment to plan, prioritize and organize diversified workload. Recommends changes in office practices or procedures.

  • Excellent organizational, interpersonal, communication, planning, technical and problem solving skills. Ability to communicate on a professional level with Executive Staff and Customers.

  • Energetic action and detail oriented self-starter with strong leadership skills.

  • Team player with the ability to make sound business decisions, work in a multi-tasking environment and adjust to constantly changing priorities.

  • High level of technology/internet/communications capabilities.

  • Proficient in MS Office (Outlook, Word, Excel and PowerPoint).

Essential Education & Experience

  • Associates Degree or relevant experience, BS (Preferred)

  • 5+ years administrative experience

  • Proven technical skills


Prominence is dedicated to hiring the best and brightest minds in healthcare and maintaining a culture that rewards our employees for following their passion. We are excited to offer the following benefits for this position:

  • Competitive Salaried and Hybrid Compensation Plans

  • Health Care Plan (Medical, HSAs, Dental & Vision)

  • Retirement Plan (401k)

  • Life Insurance (Basic, Voluntary & AD&D)

  • Dependent & Health Savings Accounts

  • Short Term & Long Term Disability

  • Paid Time Off (Vacation/Sick & Public Holidays)

  • Training & Development Fund

  • Technology Stipends (for Qualifying Roles)

  • Work From Home

  • Charitable Giving to Causes You Believe In

Employment Eligibility

Must be legally authorized to work in the United States without sponsorship.

Commitment to Equal Opportunity

The world’s most talented professionals come from every background. All applicants will be considered for employment without attention to age, race, color, religion, gender identity and/or expression, sexual orientation, national origin, marital status, veteran or disability status, or any other characteristic protected by law. In addition, Prominence will provide reasonable accommodations for qualified individuals with disabilities.

If you are smart and good at what you do, come as you are. All qualified candidates are encouraged to apply.

Partnership Eligibility

Our partnerships are extremely important to us. This online application is not intended for anyone who is currently under a non-compete agreement or has an arrangement that precludes employment at Prominence. We appreciate your help in respecting our partners.

Interested in learning more? Apply below to connect with our Talent team about immediate openings and future consulting projects.