Job Information

State of Montana Administrative Assistant, Legal in Helena, Montana

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Office of Legal Affairs. This position is an Administrative Assistant to approximately 19 attorneys and Office of Legal Affairs (OLA) management team. This position is the first point of contact with OLA and is responsible for handling phone, walk-in and written inquiries. The position is responsible for special projects and managing the schedules and calendars of the Chief and Deputy Chief Legal Counsel, as well as screening, sorting and responding to email and mail inquiries. * * Why Join DPHHS * * Our mission at DPHHS is to serve Montanans in their communities to improve and protect the health, safety, and well-being, and to empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents. TheState of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience. Qualifications for this Career Opportunity * * * Knowledge of legal terminology and legal cite checking. * Knowledge of state Rules of Civil Procedure. * Knowledge of legal formatting requirements in various courts and other jurisdictions. * Ability to navigate State and Federal court systems. * Meet minimum qualifications: o High School diploma or equivalent and two years job-related college or vocational training. o Four years administrative support experience in legal settings including experience with pleadings, legal terminology, and filing processes with various court systems. o Equivalent combinations of directly related education and experience may be considered on a case-by-case basis. * * * * How to Apply To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position. * Cover Letter * Resume * References Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below. Additional Information This position may be eligible for a statutory $1.50 an hour base pay increase effective July 1, 2024. Title: Administrative Assistant, Legal * Location: *Helena Requisition ID: 24140424