This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/13117868
r
rAssistant Director of Finance
r
r
Department:
Financial Controller Administration
-----
Institutional Finance
Position Title:
Assistant Director of Finance
Job Family Group:
Professional Staff
Job Description Summary:
The Assistant Director of Finance is a dedicated team player who works
closely with a wide range of stakeholders. This motivated self-starter
will assist the Director of School Finance, Department chairs, and other
administrators to maintain the School budget and financial operations
ensuring accuracy and efficiency. This role will also provide timely
queries, reports, and data analysis to support school goals and
objectives.
Job Description:
Job Duties Outlined
- Oversee monthly forecast updates entered by Administrators in
Adaptive. Request revisions as needed.
- Routine communication with school and department leadership to
maintain budget accuracy and ensure that execution is following
plan. Aid and advise departments with questions related to financial
processes/procedures, financial analysis, and budget planning.
- Work closely with Director of School Finance, department chairs and
administrators, and external constituents to plan and execute the
annual budget process.
- Assists the Director of School Finance with developing &
implementing internal operating procedures and maintaining awareness
of changes to University policies. Communicates these changes to
departments.
- Manage relationships with external units that support the school.
- Monitor fiscal performance of departments and evaluate compliance
with school/university policies. Identify and resolve areas of
concern with department chairs, administrators, and Director of
School Finance. Manage rectification of errors.
- Create & fine-tune reports to provide departments with accurate
data. Perform analyses, detail reviews, and assist with forecasts.
- Assist Director of School Finance with required reporting to
leadership, institutional finance, and other university or external
constituents. Provide advice and support on financial management
while keeping the strictest confidentiality
- Advise and support departments on questions related to financial
procedures, financial analysis, and budget planning.
- Collaborate with Director of School Finance to assess needs and
develop a framework for delivering consistent reporting and
implement improved budget procedures.
- Provides indirect supervision to administrators for all School
departments in the completion of financial tasks. Address any
performance related concerns with the Director of School Finance and
department chairs.
- Respond to inquiries from School staff regarding financial
processes.
- Responsible for onboarding new Department administrators relating to
School\'s financial software and reporting requirements.
- Responsible for providing technical assistance to departments
relating to the various systems used by the university for financial
processes. Identify, troubleshoot, and resolve issues related these
systems and the data stored within them. Assist departments with
access and effective use of these systems.
- Work with Director of School Finance and other leadership to design
and execute long-range financial planning and strategic goals that
align with the institution.
- Serves in primary Workday financial roles for SHP. Assists with
processing school costing allocations, payroll accounting
adjustments.
- Backup Cost Center Manager in Workday when delegated.
- Regularly review budget to actuals, expend tures, and projections to
evaluate compliance with school policies and procedures. Identify
discrepancies or areas of concern and work with department chairs
and administrators to address these. Supervise action taken as a
result of discrepancies.
- Responds to ad-hoc or special requests for data. Supports the
Dean\'s Office and the Director of School Finance with special
projects, research, and other requests as needed.
- Provides advice and support in interpreting data and using it for
planning, forecasting, or process improvement.
- Collaborates with colleagues to improve quality of data and
efficiency.
- Serve as primary backup to the Director of School Finance for
activities listed above. Act as a representative for the School
Finance office as needed.
- This job description is not designed to cover or contain a
comprehensive listing of activities, duties or responsibilities that
are required of the employee for this job. It is only a summary of
the typical functions of the job, not an exhaustive list of all
possible job responsibilities, tasks, duties, and assignments.
Furthermore, job duties, responsibilities and activities may change
at any time with or without notice.
Required Qualifications
Education: Bachelor\'s Degree
Work Experience:
Three years of relevant experience.
Experience with Microsoft Excel formula and formatting.
Experience with Micros
