Job Information

MyFlorida STAFF ASSISTANT - 77072470 in TALLAHASSEE, Florida

STAFF ASSISTANT - 77072470

Date: Jun 10, 2024

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32303

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 830987

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: STAFF ASSISTANT - 77072470

Pay Plan: Career Service

Position Number: 77072470

Salary: $32,000.00 to $35,000.00

Posting Closing Date: 06/24/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

OCCUPATION PROFILE

JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT

OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT

OCCUPATION: OFFICE/ADMINISTRATIVE SUPPORT

43-6011-02

DESCRIPTION

Anticipated Vacancy

FWC-Division of Marine Fisheries Management, Division Director’s Office

Position Number: 77072470

Title: Staff Assistant

Location: Russell Park, 1875 Orange Avenue East, Tallahassee, Florida 32311

Supervisor: Deputy Director, Division of Marine Fisheries Management

Salary Range: $32,000 - $35,000 annually. $1230.77 - $1346.15 bi-weekly

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Working Hours: Monday-Friday, 8:00 a.m. – 5:00 p.m. Eastern Time

Employment in this position is contingent upon a satisfactory criminal history record check.

Minimum Qualifications: Three years of administrative or clerical work experience.

College education from an accredited institution can substitute on a year for year basis for each year of the required work experience.

Vocational/technical training in secretarial science or office/business studies can substitute. A high school diploma or its equivalent can substitute for one year of the required work experience

DESCRIPTION OF DUTIES

  • Maintains inventory of forms and office supplies.

  • Assists in planning and executing business functions of the Division.

  • Supports agency-level efforts to coordinate and improve administrative, operational, and planning activities, includes leading and working on interdivisional teams, and as otherwise needed to support the administrative and operational functions of the agency.

  • Acts as a receptionist, answers and makes telephone calls, relays messages, answers questions from the public, gives information and directions, handles general complaints, or divert matters to appropriate person.

  • Receives and reads incoming mail, screens items which can be handled personally, forwarding remainder to supervisor or section leaders with necessary background material.

  • Maintains tracking system to ensure correspondence, reports and other work is performed in a timely manner.

  • Provides file research and records retention support. Provides assistance with documents in both electronic and paper formats, including prepping and scanning files.

  • Performs related work as required.

    KNOWLEDGE, SKILLS AND ABILITIES:

    Knowledge of office procedures; correct spelling, punctuation and grammar usage. Knowledge of and ability to: accurately and completely fill out forms and/or reports; act as authorized purchasing agent. Skill in: typing. Skill in and ability to: utilize a computer and software programs such as Microsoft Office Suite; type letters, memoranda and other standard business forms in correct format; organize files and other records; act as office receptionist and handle telephone calls in a courteous and effective manner. Ability to: organize and coordinate work assignments; communicate effectively verbally and in writing; establish and maintain effective working relationships with others; operate and/or utilize a variety of business and office machines to include computer; copier; maintain a valid driver’s license.

    LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS:

    Valid driver’s license required.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Tallahassee