Assistant Manager Facilities Management
Assistant Manager Facilities Management
See Position Description
OR 97202, OR
Non-Union Regular Full-Time
Maintenance (Non Union)
6/9/2023 5:00 PM Pacific
The Facilities Management Team is growing and looking for a Talented Leader to join our Team!
The Assistant Manager of Facilities Management is responsible for developing, implementing and managing TriMet's Facilities Preventative Maintenance and Repair program for identified assets. They manage the performance of one or more of the following, including Journeymen, Apprentices/Trainees, Landscapers, Wayside Cleaners, Cleaners, Computerized Maintenance Management System (CMMS) Analysts, and provide oversight to contractors responsible for inspection, cleaning, maintenance, repair, installation, and modification of TriMet's physical plant, grounds and fixed equipment.
Sites include bus stops and shelters, on-street amenities, rail platforms, transit centers, park and rides, administrative utility and vehicle maintenance buildings. Functional areas include janitorial, landscaping and irrigation, site furnishings, building envelope, interior finishes, electrical, HVAC, plumbing, pavement and pavement markings, carpentry, masonry, signage, transit shelters, and specialty fixed equipment.
The Assistant Manager also supports the development and oversight of the CMMS for Facilities Management—which tracks requested, scheduled, and completed work—supporting effective asset preservation and management.
This position works to ensure a commitment to safety and regulatory compliance through effective leadership, training, role modeling and implementing practices that demonstrate safety is a fundamental value and a priority in all aspects of work.
Ensure a commitment to safety through consistent and professional behaviors in performance of job requirements that demonstrate safety is a fundamental value that guides all aspects of our work. Perform related duties as required.
Serve as a good steward of TriMet by regularly utilizing our transit system to maintain a strong and current understanding of customers’ experiences and of TriMet’s product and service offerings.
Manage the assigned employees. Allocate resources to maximize productivity without compromising desired outcomes. Provide training direction and instruction to employees on assigned activities. Evaluate individual and departmental performance. Provide individual coaching, mentoring and discipline as required to enhance performance.
Responsible for the effective management of employee and labor relations issues for one or more of the following: Journeymen, Apprentices/Trainees, Landscapers, Wayside Cleaners, Cleaners, Computerized Maintenance Management System (CMMS) Analysts
Understand and apply Agency policies, procedures, Union Working Wage Agreement, Federal, State and Local codes and regulations.
Successfully manage Union contract and relationships to support a positive workplace culture and shared mission focused on service delivery and best use of public resources.
Prepare and implement work schedules, programs and procedures to align with TriMet CMMS.
Prepare routine and special reports of work accomplished and time and materials expended.
Effectively utilize TriMet’s CMMS, written instructions, plans, manuals, schematics, specifications, field demonstrations and other resources to communicate, manage, and document work assignments. Allocate appropriate authority and responsibility to team members to maximize productivity, build staff confidence and support employee development.
Set and implement clear, realistic and quantifiable team and individual objectives and goals with an emphasis on safety and stewardship of public resources.
Participate or lead in the development, maintenance, and optimization of the CMMS or Enterprise Asset Management System (EAMS). Assure integrity of the system's data and procedures, making improvements and helping develop the system with a focus on Preventative Maintenance (PM). Identify and track software problems and ensure timely resolution in coordination with the Operations Analysis and Information Technology departments. Perform periodic audits of maintenance data and field conditions. Work with others in the Facilities Management Team to develop master PM plans and associated instructions and checklists, policies and procedures. Research and collect a variety of equipment information from Operations and Maintenance Manuals and other reference documents.
Monitor progress toward achieving collective performance goals, provide feedback and recognize achievement. Coordinate with other Facilities Management Supervisors and managers to jointly manage resources and ensure consistency in technical, customer service and personnel management across work divisions. Coordinate with other departments to identify and manage potential project or operational conflicts. Develop and maintain effective working relationships with TriMet and with jurisdictional partners and nonprofit service providers to enhance service delivery. Inspect/monitor work and obtain customer/stakeholder feedback to identify and address single and programmatic deficiencies.
Procure and manage contracts for services and construction in accordance with Federal, State and TriMet requirements, including development of scope of work, budget and timelines. Address contract compliance and performance issues.
Support the development and implementation of annual goals and budget that support and align with the TriMet’s strategic business plan, and Maintenance Division, and Facilities Management business plans. Establish clear goals, targets, strategic actions and scorecards.
Monitor budget expenditures, measure performance goals and recognize achievements.
Define, identify, budget, schedule and manage preventive maintenance, repair, and replacement work programs, campaigns and capital needs, utilizing TriMet CMMS. Monitor maintenance activities to ensure compliance with program goals and production. Identify and develop innovative or best practice initiatives.
Prepare weekly, monthly and/or quarterly progress reports. Create departmental plans that include staffing, objectives, strategies, and key performance indicators. Conduct research and develop reports related to special projects or work assignment. Assist in capital and operating budget planning process. Administer budget for assigned area, including employee purchasing and tool/equipment control.
A High School Diploma/GED or equivalent is required.
A Bachelor's Degree in Business Management or Public Administration is preferred.
A minimum of four (4) years total credited experience.*
Three (3) years of progressively responsible experience in Facilities Management are required.
One (1) year of experience at a lead or supervisory level, supervising union and non-union employees, is required.
Possession of a valid Oregon or Washington driver's license, with an acceptable driving record, is required.
Or any equivalent combination of training or experience.
*The amount of credit a candidate receives for prior years of experience is based on the relevancy of that experience to the required or preferred prerequisites of the job description. Experience is prorated based on hours worked. LRHR assigns and validates the "credited experience".
Type of Position / Grade / FLSA
Grade 14, Exempt, Non-Union, Full-Time
Salary offers will be determined by a candidate’s education, training and relevant experience. Any final offer of employment will fall within the range stated above. For transparency, we choose to list the full available grade range, however, TriMet’s salary administration process will ultimately determine the final salary offered.
Candidates will be selected based at a minimum on the result of:
Application Review (please include: Cover Letter and Resume)
Make sure you describe in detail how your education, training and work experience fit with this role. You are encouraged to attach a resume, cover letter, training certificates and/or letters of recommendation with your application. You are permitted five attachments of less than 5MB each.
Internal applicants: Information in your personnel file will not be used in lieu of information requested on your application. Incomplete applications will not be considered. A work record review process is conducted for each TriMet union employee when they apply for an internal position (including non-union positions) at TriMet. The work record review covers one full year of work history and two years of preventable accident history, beginning with the closing date on the job announcement, and reviews time loss, oversleeps, supervisor observation reports (rule violations), and disciplinary actions.
If you are a qualified veteran and would like to apply for veterans' preference points, you will need to reflect your status on the application and attach supporting documentation at the time of application submission.
If you need accommodation under the Americans with Disabilities Act for any part of the application process, contact our Human Resources staff at 503-962-7505, or the TTY line at 7-1-1. Note that we require a minimum of two workdays' notice prior to the need for accommodation.
TriMet is an equal opportunity employer, committed to developing an organization that is reflective of and sensitive to the needs of the diverse community we serve, including veterans, the elderly, and individuals with disabilities.
As applied to the workplace, applicants and employees must be qualified to perform the essential functions of the job with or without reasonable accommodation. Essential functions may include required job functions performed infrequently as well as production standards related to the quality and quantity of work.
If a person with a disability could meet job qualifications with a reasonable accommodation, TriMet will work with the employee to accommodate the need. If TriMet's accommodation is effective in allowing the employee to perform the essential functions of the job, it need not be the employee's preferred accommodation.