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Summary This position is located in a Conservation Planning and Technical Assistant Division, Natural Resources Conservation Service (NRCS), US Department of Agriculture (USDA). The incumbent serves as a Secretary to the Division Director, providing secretarial and executive level assistance. Responsibilities Serves as the executive secretary and office manager for the Division Director. Ensures that policies and practices followed correctly and consistently by support staff. Performs a variety of administrative functions to provide effective management of the office including support to the Conservation Planning and Technical Assistant Division Team. Prepares agendas for, and documents minutes of staff meetings. Works within a team concept to develop and implement ways to improve the efficiency, effectiveness, and quality of the products and/or services provided to internal and external customers. Drafts and reviews written correspondence for internal and external customers including decision makers and legislative staff. Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. AREA OF CONSIDERATION: Please note that this job opportunity announcement is only open to current Career/Career-Conditional employees of the FPAC, CTAP/RPL eligibles, and Farm Service Agency permanent county employees. If you do not possess this status, you will not receive consideration. Time In Grade Requirement: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 level. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-08 level. One year at the GS-08 level is required to meet the time-in-grade requirements for the GS-09 level. (Please submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No Award or General Adjustment SF-50's will be accepted). TYPING REQUIREMENT: To qualify for this position, you must have a typing speed of at least 40 words per minute. You must self-certify your typing speed. MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level(s) in which you are applying: Specialized Experience at the GS-07: One or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-06 grade level in the Federal service, performing the following duties: Using software to create various documents, reports and correspondences; Screening all calls and routing important matters to managers; and Assisting with procuring supplies, equipment, and services for an organization. (Your resume must CLEARLY demonstrate this experience) Specialized Experience at the GS-08: One or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-07 grade level in the Federal service, performing the following duties: Maintaining calendars for leadership, making travel arrangements, and preparing travel documents; Using software to create various documents, reports and correspondences; Documenting and disseminating meeting notes to ensure action items are accomplished; and Screening all calls and routing important matters to managers. (Your resume must CLEARLY demonstrate this experience) Specialized Experience at the GS-09: One or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-08 grade level in the Federal service, performing the following duties: Maintaining calendars for leadership, making travel arrangements, and preparing travel documents; Utilizing computer software to draft reports, correspondence, and develop presentations; Screening calls and visitors, identifying urgent matters and concerns requiring immediate attention, to leadership; Disseminating changes in local, Regional, and National Headquarters policies, goals, and objectives to keep leadership and staff informed; and Coordinating logistics, equipment, and/or suppling needs for various meetings or conferences. (Your resume must CLEARLY demonstrate this experience) Note: There is no education substitution. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). The OPM Qualification Standards for this position can be found at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Additional Information Career Transition Assistance Plan (CTAP) or Reemployment Priority List (RPL): Visit the OPM website for information on how to apply as a CTAP or RPL eligible. To exercise selection priority for this vacancy, CTAP/RPL candidates must meet the basic eligibility requirements and all selective factors. CTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP applicants must receive a rating of at least 85 out of a possible 100. Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period. If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed. PLEASE NOTE: In the interest of filling these positions as efficiently as possible, we are requiring the following: If called for an interview, applicants must be available to interview within 3 business days of being contacted. If a tentative job offer is extended, selectee will have 2 business days in which to accept or decline. Recruitment and/or relocation incentives may be authorized; Management may authorize superior qualifications & enhanced annual leave for applicants who are deemed to be highly qualified. Relocation expenses may be authorized as allowable by Federal Travel Regulations (FTR) and USDA policy.