Job Information

Smithsonian Institution Support Services Specialist in Washington, District Of Columbia

Summary The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is in the National Museum of African American History and Culture. The National Museum of African American History and Culture (NMAAHC) is a national museum for the study and exhibition of African American history and culture. Responsibilities The Support Services Specialist is responsible for performing a variety of duties related to the administration and implementation of collaborative programs and initiatives for the Office of Strategic Partnerships (OSP) for NMAAHC. In this position, you will: Track and complete multiple concurrent tasks required of the office; and handle logistical arrangements for meeting, conferences, trips, and other related activities. Managing a digital workflow system. Develop and maintain lists, records, and files; organize and coordinate the distribution of information; assist in program marketing efforts; and perform a variety of administrative and technical duties. Review purchase requests for completeness, appropriateness and timeliness. Approve expenditures up through specified limits and recommend approval of expenditures exceeding those limits. Assist in establishing and maintaining open channels of communication. Provide advice and training to staff on proper procurement/contract procedures and use of forms. Receive incoming correspondence; prepare drafts, edit copies, and prepare program materials; review outgoing correspondence; and update program templates. Requirements Conditions of Employment Pass Pre-employment Background Investigation May need to complete a Probationary Period Maintain a Bank Account for Direct Deposit/Electronic Transfer Males born after 12/31/59 must be registered with Selective Service. U.S. citizenship Conditions of Employment Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on OPM website. Qualifications One year of specialized experience equivalent to at least the next lower level in the normal line of progression that demonstrated knowledge of the methods and procedures for providing or performing a variety of functions and services applicable to the position to be filled; ability to plan, organize, and control work involving diverse activities; ability to gain cooperation and coordinate the work of others; and skill in oral and written communications. In addition to the basic qualification requirement above: Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as tracking and scheduling multiple concurrent tasks required of the office; organizing and coordinating the distribution of information; reviewing purchase requests; and researching and interpreting policies and regulations in a museum, art gallery or similar cultural institution. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Education Additional Information This position is included in the bargaining unit. Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and, Beginning and ending dates of appointment. Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.